Hiring Agreement

The Room at the Church of the Holy Cross, Main Street, Moreton Morrell, Warwick CV35 9AL

Booking Form for the Hire of The Room

Your email address will be used to correspond to you regarding your booking, we will not use it for any other purpose or share it with any third parties. We ask for your telephone number in case we need to contact you urgently regarding your booking. Please ensure you have checked the availability calendar prior to booking your dates.

Booking and paying for multiple dates

You can book up to 4 dates on this booking form - all dates booked on this form must be paid in one go, at least 7 days before to the first date of hire.
Please raise individual forms if you would like to pay for several dates separately.

Booking fees from 1 January 2024

Residents and organisations of Moreton Morrell £12.00 per hour
Non residents and organisations from outside of Moreton Morrell £14 per hour

Your Details

First Name *

Last Name *

Please confirm the following *

I am a resident of Moreton Morrell

I am not a resident of Moreton Morrell

Hiring for MM School or the Church (can only book 1 date per form)

Organisation

if applicable

Email *

Address *

Please include your postcode

Your Telephone Number *

will be used only if necessary for this booking

About Your Event

Proposed purpose of hire *

Approximate number of attendees *

Will you be charging people to attend your event? *

Yes

Is food to be provided at the event? *

Yes

Please note that the kitchen is not suitable for the preparation of food, but is suitable for warming of food and making beverages; please contact the bookings representative for further advice and guidance.

Are you proposing to sell alcohol? *

Yes

If YES, you will need to apply to Stratford on Avon District Council for a Temporary Events Notice, and a copy submitted to the bookings representative.

Hire Dates and Times

Please include your setting up and clearing away time in your Start time and Finish times. For example if your event runs from 2pm-4pm and it will take you 15 minutes to set up and 15 minutes to clear away please book The Room from 1.45pm - 4.15pm. This helps us to block out the calendar sufficiently.

Date of Hire *

for example: Thu 21 Nov 2025

Start and finish times *

for example: 9.45am - 12.15pm

Number of hours *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Number of hours (NR) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Number of hours *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Number of hours *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Would you like to book a second date? *

No

Yes

All dates booked on this form must be paid in one go. Please use the form again to raise separate invoices. You can book up to 4 dates per booking form.

Would you like to book a second date? (NR) *

No

Yes

All dates booked on this form must be paid in one go. Please use the form again to raise separate invoices. You can book up to 4 dates per booking form.

Date of Hire (2) *

for example: 21 Nov 2025

Date of Hire (2 - NR) *

for example: 21 Nov 2025

Start and finish times (2) *

for example: 9.45am - 12.15pm

Start and finish times (2 NR) *

for example: 9.45am - 12.15pm

Number of hours (2) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Number of hours (2 NR) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Would you like to book a third date? *

No

Yes

All dates booked on this form must be paid in one go. Please use the form again to raise separate invoices.

Would you like to book a third date? (NR) *

No

Yes

All dates booked on this form must be paid in one go. Please use the form again to raise separate invoices.

Date of Hire (3) *

for example: 21 Nov 2025

Date of Hire (3 NR) *

for example: 21 Nov 2025

Start and finish times (3) *

for example: 9.45am - 12.15pm

Start and finish times (3 NR) *

for example: 9.45am - 12.15pm

Number of hours (3) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Number of hours (3 NR) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Would you like to book a forth date? *

No

Yes

All dates booked on this form must be paid in one go. Please use the form again to raise separate invoices.

Would you like to book a forth date? NR *

No

Yes

All dates booked on this form must be paid in one go. Please use the form again to raise separate invoices.

Date of hire (4) *

for example: 21 Nov 2025

Date of hire (4 NR) *

for example: 21 Nov 2025

Start and finish times (4) *

for example: 9.45am - 12.15pm

Start and finish times (4 NR) *

for example: 9.45am - 12.15pm

Number of hours (4) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Number of hours (4 NR) *

please enter the number of hours you want to hire the hall for on this date
for example 2.5

Safeguarding Agreement

Will children or young people under the age of 18 be attending?

Yes

No

I agree with the safeguarding statement *

Yes

No

If you are an individual: I agree to take full responsibility for the welfare of the children, young people and/or vulnerable adults who attend the event on the above date and will take all reasonable steps to prevent harm to children, young people and / or vulnerable adults.
If you are an organisation:please confirm that in all its activities with children (under 18) and / or vulnerable adults the organisation will comply with all current safeguarding legislation and government guidance.We have our own child protection and / or vulnerable adults safeguarding policy and procedures, and confirm that all those who staff our activities on these premises understand and have agreed to follow them and have been safely recruited.We understand that The Room accepts no responsibility for failure to comply with the above requirements.

Further Comments

Coupon

Total Amount

£

Discount Amount

£

Gross Amount

£

Payment terms

All payments must be received at least 7 days before the first date on this booking form (details will be on the invoice attached to your booking confirmation email).
Cancellations must be made in writing to contact@tramm.co.uk at least 72 hours before the booking is due to start.

Payment method

Offline Payment

Billing Zipcode*

Credit Card Number*

Expiration Date*

/

Card (CVV) Code*

Card Type*

Card Holder Name*

Captcha*

Please enter the letters and/or numbers as you see them below. Click the play button if you would like it read out to you.

Enter captcha security code

I accept Standard conditions of hire